Vocabulary · 36 words
TOEIC Vocabulary: Offices (36 Words with Examples)
Office life is the most common setting of all: memos, equipment problems, meetings and schedules.
Free extract from the Noto Tracks TOEIC course
| Word | Part of speech | Meaning | Example |
|---|---|---|---|
| supplies | plural noun | everyday items such as paper and pens | Office supplies are kept in the storage room. |
| photocopier | noun | a machine that makes copies | The photocopier on the second floor is jammed. |
| memo | noun | a short internal message | A memo about the holiday schedule was sent today. |
| agenda | noun | a list of topics for a meeting | The budget is the first item on the agenda. |
| deadline | noun | the latest time to finish something | The deadline for the report is Friday. |
| conference room | noun phrase | a room for meetings | I've booked the conference room for 2 p.m. |
| extension | noun | an internal phone number; extra time | Call me at extension 214. |
| cubicle | noun | a small work area with low walls | Her cubicle is next to the window. |
| file | noun / verb | a set of documents; to store documents | Please file these invoices by date. |
| reception | noun | the front desk where visitors arrive | Visitors must sign in at reception. |
| colleague | noun | a person you work with | A colleague will cover my calls tomorrow. |
| assign | verb | to give someone a task | Mr. Haddad assigned the project to Rina. |
| postpone | verb | to move to a later time | The training has been postponed until May. |
| minutes | plural noun | the written record of a meeting | Could you take the minutes today? |
| workstation | noun | a desk with a computer | Each workstation has two monitors. |
| stapler | noun | a tool that joins papers with metal clips | Could you bring a stapler to the meeting room for the handouts? |
| stationery | noun | paper, envelopes, pens, and other writing supplies | Order new stationery through the online system before the end of the month. |
| cartridge | noun | a replaceable container of ink for a printer | The printer on the third floor needs a new ink cartridge. |
| toner | noun | the powder ink used in laser printers and copiers | We ran out of toner just before the quarterly reports had to be printed. |
| folder | noun | a cover for keeping loose papers together | Please put the signed contracts in the blue folder on my desk. |
| drawer | noun | a sliding box in a desk for storing things | Spare keys to the storage room are kept in the top drawer of the reception desk. |
| cabinet | noun | a piece of furniture with shelves or drawers | Confidential files must be locked in the cabinet at the end of each day. |
| fax | verb | to send a document by telephone line | Could you fax the signed order form to our Boston office this afternoon? |
| laptop | noun | a small portable computer | New employees will receive a laptop and an access card on their first day. |
| keyboard | noun | the set of keys used to type on a computer | Mr. Lee requested an ergonomic keyboard to reduce strain on his wrists. |
| projector | noun | a device that shows images on a screen | Please test the projector before the clients arrive for the presentation. |
| paperwork | noun | routine documents that must be completed | The new system should reduce the paperwork needed to approve a purchase. |
| correspondence | noun | letters and emails sent and received | Ms. Garcia's assistant handles all of her business correspondence. |
| receptionist | noun | a person who greets visitors and answers phones | Visitors must sign in with the receptionist before entering the office. |
| clerk | noun | an office worker who keeps records | A filing clerk was hired to organize the department's paper records. |
| administrative | adjective | related to managing an office or organization | Our administrative staff handle scheduling, filing, and travel arrangements for the team. |
| boardroom | noun | a room where directors hold meetings | The directors are meeting in the boardroom until four o'clock. |
| letterhead | noun | paper printed with a company's name and address | All official letters must be printed on company letterhead. |
| bulletin | noun | a short official notice or announcement | The holiday schedule has been posted on the bulletin board in the break room. |
| proofread | verb | to check text for mistakes before it is published | Please proofread the brochure carefully before sending it to the printer. |
| enclose | verb | to put something in an envelope with a letter | I have enclosed a copy of my résumé and two letters of reference. |
Collocations: run out of supplies · circulate a memo · meet (or miss) a deadline · reserve a room · call a meeting.
Heard: "We've used up all the printer paper."
Answer: "Some supplies need to be reordered." — used up = ran out of; printer paper = supplies.
Extra words from the TOEIC Service List (TSL 1.2) by Browne, Culligan & Phillips, newgeneralservicelist.com. Meanings and example sentences by Noto. This word list is shared under CC BY-SA 4.0.
Other vocabulary topics
- Corporate development36
- Dining out36
- Entertainment36
- Finance and budgeting38
- General business: contracts, negotiations, marketing, sales, warranties, conferences40
- Health36
- Housing and corporate property37
- Manufacturing36
- Personnel38
- Purchasing: ordering, shipping, invoices37
- Technical areas37
- Travel37
- Confusable words
- Word families
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